Envelope printer

Envelope Printers: Even if we live in the 21st century and are accustomed to email and messaging, there are certain conditions that you must send something the traditional way.

And if you send official documents by letter, one of the priorities is to make the envelope and everything on it look as formal as possible.

The last thing you want to do is make it look appropriate or completely unprofessional.

With the advent of online businesses, most deliveries are still made by mail – and hence the demand for envelopes is increasing rather than decreasing.

This is when printers come into play. However, not every printer is good enough for envelopes, and often, you may run into problems and hassles.

Envelope printers work like traditional printers, except that they are not designed to meet the needs of different envelope sizes.

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While they are often versatile, envelope printers are especially suitable for printing addresses and logos on envelope shapes.

All of these printers have a set of different features, but what they all have in common is that they all perform better when compared to any comparable printer.

Envelope printers can be connected directly to a computer, while others enable Wi-Fi.

Allows you to print remotely from your laptop or mobile device.

The best envelope printers can take the time to write the address by hand.

By automating the process, you can print many envelopes in a short amount of time.

They also add a professional look by providing continuous prints.

If you own a printing press, an envelope printer is a must.

It is also very suitable for small businesses that send a direct communication to potential customers.

What is an Envelope Printer?

As the name implies, an envelope printer is designed to print the address on the envelope. Save time and hassle, envelope printers allow you to print addresses, logos or barcodes on multiple envelopes at once.

The envelope printer eliminates the need to purchase labels, thus saving you money. In addition, it can not be denied that the printed address looks much more professional than the handwritten address and even more so than the tags.

While most printers can print envelopes, you need to consider your needs and options and choose a high quality printer.

Depending on the usage, you may want to invest in a heavier printer that can handle large volumes. Conversely, you may prefer a lighter, more portable option.

Can another printer print an envelope?

Almost any inkjet printer can print envelopes. Do not worry, the printer has a manual feeder slit to fit envelopes. For this reason, you can also print envelopes on a laser printer.


  • Design an envelope with a unique size to make it stand out. 
  • Use premium paper. 
  • Take advantage of full-color printing. 
  • Print custom business envelopes that match your letterhead.

Things to Look for While Buying Best Envelope Printer

1. Type of Envelope printer 

You must select one before proceeding!

Depending on your preference, you can choose between a monochrome printer and a color printer.

Not everything is better in color, especially when you want to print an envelope for a formal invitation.

If you have chosen a simple style and are looking for a black and white design on your envelope, look for a monochrome printer.

The monochrome printer prints only using black ink. It works very fast and is reasonably priced.

It also consumes less toner because there is no need to work with colors.

If you want to paint your envelope with colorful text and graphics, then a clear color printer is the obvious choice for you.

A color printer works like a monochrome printer.

However, it repeats the printing process four times. By combining blue, red, yellow and black colors and adding these relatively different toners, the color printer produces its full range.

Color printers are more expensive than monochrome prints. Their performance is slightly slower due to the complex printing process.

envelope printer

2. Volume 

If you are a college student looking for a printer to print small assignments or articles, a monochrome printer is for you.

On the other hand, if your job requires printing hundreds or thousands of documents a day, a monochrome laser printer will be your best friend.

A monochrome laser printer is often used in a formal environment due to its fast and low cost printing speed.

The good news is that you do not need to compromise on quality at all.

Not only can this printer handle your heavy workload, but it can also perform well without the need for frequent toner replacements!

This ensures superior text quality to make the print attractive.

3.High quality envelope printer

Inkjet printer is one of the most popular options among home users. It creates high quality color documents.

The photos produced by this printer are so good that you can almost get through them by printing a professional photo printing machine!

Most inkjet printers use color-based ink to print materials. Some printers use color ink to create more durability and water resistance in printing.

If your print is in the low to medium range, you can choose this printer for daily use.

envelope printer

4. Operational Cost 

The initial price of an inkjet printer is very low. If you are a regular user and need occasional printing, then this option is for you.

However, the use of ink in this printer increases its cost. If you want to print large volumes, you may end up spending a lot of money on its proper operation.

Laser printers do an excellent job in this area. Although laser printers are more expensive than inkjet printers, you can keep the cost per page as low as possible.

In general, due to low maintenance, envelope printers are cheap.

They use a type of powder called toner. An electrostatic charge is generated by a laser device.

This transfers the toner to a piece of paper and engraves it on the screen using heat.

In the long run, laser printers cost less than inkjet printers and are more durable and print faster.

Depending on the print and budget, you can choose the one that suits you best.

Below is a list of the top scores to help you find the best printer for envelope printing.

envelope printer

Best envelop printers 

HP OfficeJet 3830 Printer 

The HP OfficeJet 3830 All-in-One can print, copy, scan and fax your envelope.

Printing is offered in two colors, monochrome and color with good quality. If you do not want to sacrifice the print quality of your envelope, you can choose this item.

The text quality of this printer is one step higher than other inkjet printers available in the market.

Do you feel frustrated when your printer runs out of ink and you suddenly stop printing? Well, no more worries!

The HP OfficeJet 3830 has an Instant Ink app to help you.

When you set up your printer, it starts to control the ink level, and by going down to a certain level, the orders are rearranged automatically.

The printer is compactly designed to save on your desktop.

The control panel display offers a 2.2-inch touch control, which is a good addition to this product.

To print the material, you can scroll down and tap on different options.

You can place the printer literally anywhere in your home! Depending on your interests, it can be connected via USB and WI-FI.

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You can enjoy all modern technologies such as cloud printing and mobile printing.

You can also scan and send various documents to the cloud storage. This printing machine is relatively easy to set up.

The HP ePrint app lets you print your envelopes from anywhere! All you have to do is install this app on your mobile phone or tablet.

With the help of AirPrint you can easily print from your iPhone.

It even works with direct wireless printing without a network.

The HP OfficeJet 3830 can print up to 8.5 pages per minute for monochrome documents.

Prints about 6 pages per minute for color cases. If you are a quiet person like me and do not like the noise it makes when printing, you can turn on the optional silent mode and relax.

An excellent HP printer on the market with fine print and scan lines.

This professional printer is designed for all formal tasks such as printing envelopes, labels, letters, posters, photos, and more.


  1. Affordable price. 
  2. Easy mobile printing.
  3. Touchscreen display.
  4. Good quality of documents 


  1. Sometimes it loses connection to the computer and goes to offline mode. Try unplugging the printer and rebooting your computer to solve this issue 

HP Pro 8740

The best office printer for envelopes, cartons and invitations

HP Pro is described for medium to large scale office work.

Customers rate it as the best printer for envelopes, invitations, stickers, postcards and more.

This one is also known for its speed. It can give you 20-30 good quality prints in one minute.

The size of the document that can last is 8 by 10 inches and the size of the car is 3.5 inches, 4.6 inches and 5.8 inches.

The HP Pro is capable of scanning, copying, and faxing, and receives a two-sided print or scan in seconds.

Also, due to the high speed, you can print in a fraction of a second.

Comes with an envelope feeder. You can stack 35 envelopes at a time.

To do all this, you give a command to print on its 4.3-inch touch screen or choose mobile printing.

The printer works wirelessly via the HP ePrint app on your iPhone smartphone, tablet and AirPrint.

Another amazing thing about this is its ability to save on ink costs by choosing an ink refill service.

You can save up to 50% when ordering HP Instant Ink by filling Amazon Dash.

Not only that, it is an automated service that lets the printer detect when you want to run ink and performs a smart rearrangement.

Due to its design, this is a medium-sized printer that will take up more vertical space than horizontal space.

You prefer to set aside a small desk to store it because a desk or workstation will not fit.


  1. Versatile 
  2. Can operate wirelessly or the touch screen
  3. Saves ink 
  4. Fast speed 
  5. Good for envelopes, labels, and invitation card printing 
  6. Comes with a tracker feature to keep a check on the ink quantity 


  1. Replacement cartridges are expensive

Brother HL-L2300D Monochrome 

This printer is great for printing your envelopes and invitation cards.

This printer is affordable and can handle heavy workloads with acceptable quality.

It can print 26 pages per minute with 8 MB of RAM. This is perfect for your envelope printing business as you have to print hundreds of envelopes every day.

The HL-300D weighs just 15 pounds, so it can be easily moved if needed.

The printer has a glossy black design with the toner on the front.

You can remove the paper tray if you need to refill the toner. The good news is that you do not need to do this much because the tray can hold 250 sheets of 8.5 11 11-inch paper. Duplex printing is also supported.

You can print or copy labels, envelopes one by one using the manual feeder. This slot is also used to load A or A4 size papers.

By inserting the paper into the feed slot, the manual mode turns on automatically.

The capacity of the printer is to handle 250 to 2000 volumes per month.

The Brother HL-L2300D is easily installed via CD and is compatible with Windows 10 operating system.

If you are upgrading from Windows 7 or Windows 8.1, you will need to uninstall previous drivers and software.

You do not need to worry about power consumption when using this printer.

After a few minutes of inactivity, it turns off its printer and saves energy.

Drivers and software required for installation are available on Brother’s website.

Unfortunately, this does not mean that you have to have a wireless connection from your phone or tablet.

But you can print using a USB cable connection via PC, MAC, or Chromebook.

Canon Office And Business Mx922 All-In-One Printer  

A printer that uses high quality on the envelope and prints your everyday documents smoothly, doesn’t it?

The Canon Office and Business MX922 are all-in-one printers that can handle both.

It has a 35-sheet Duplex Auto document feeder that can easily copy, scan and fax the required documents.

The Canon Office and Business MX922 has a beautiful, modern design that enhances the look of your desk.

Internal duplex feature is available with this product. You do not have to manually return your document when printing from both sides, the machine will do it for you!

Canon Office and Business MX922 are equipped with all modern technologies available.

You can print from anywhere with Google Cloud Print, AirPrint, and mobile printing apps.

Wireless connection available. You can also transfer data from your computer using a USB cable.

The printer has an output tray that can be expanded automatically. You can also save your data to the printer memory card.

The resolution quality of this printer is 9600 x 2400 dpi, which is quite impressive.

The Canon MX922 achieves this resolution with a four-ink system. It can print an average of 15 pages per minute.

Due to the high print quality it offers, the low speed can be justified.

The printing process is easy. You do not need to be a fan to install it.

You can start using it in a few moments by removing the box from the printer.

Once the device is connected to the Internet, the installation process is done automatically.


  1. Easy setup process. 
  2. High resolution.
  3. WI-FI connectivity. 
  4. AirPrint mode for Apple user 


  1.  Slow printing speed. 

How do envelope printers work?

Envelope printers work by loading envelopes into the printer’s paper input tray. The type of printer you use determines how your envelope is loaded. Usually for a rear load tray, the front of the envelope should be facing up. For a front loading tray, the front of the envelope should face down.

Your safest bet is to load an envelope as a test envelope on the printer. Place an envelope in the printer’s paper input tray. Be sure to move the sliding paper guide from left to right and place it on the left edge of the envelope.

Go to your computer screen to adjust the paper rotation, enter the address, and align the text. Click Print Preview and click Print to get an idea of ​​what it looks like. If the test envelope looks good, place more envelopes in the input tray and continue printing.

It is important to note that to prevent paper jams in the printer, do not use envelopes with self-adhesive adhesives or coated covers, unless you have a heavy and suitable printer for these functions.

Final Words 

Providing the highest quality printing is important to make your cards and envelopes look professional when printing envelopes.

This is where a good printer comes into play.

Here are some highly recommended items to help you find the best envelope printer.

Each printer has its own quality. Choosing just one is not easy!

Before buying a printer, make sure that the printer supports the size of your envelope.

Otherwise, you will end up wasting your money on the wrong money. It is best to make a list of your needs and requirements and check which printer meets your expectations.

5 thoughts on “Envelope printer

  1. I am really thankful to the holder of this web site who has shared this
    wonderful paragraph at at this time.

  2. Way cool! Some very valid points! I appreciate you penning this write-up plus the rest of the website is really good.

  3. Greetings! Very helpful advice within this article!
    It is the little changes that will make the most important changes.
    Many thanks for sharing!

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